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SIRE vetting software refers to the digital systems tanker operators use to maintain the maintenance records, compliance documentation and certificate data that SIRE (Ship Inspection Report Programme) inspectors evaluate during OCIMF vetting inspections. In practice, this means a connected planned maintenance system, QHSE module and certificate register that work together — keeping records structured, current and accessible at all times.
SIRE is one of the most commercially significant compliance frameworks in tanker operations. A poor SIRE report can result in rejection by oil major charterers, reduced trading options or loss of contract. Vetting outcomes directly affect charter rates and fleet utilisation — making the documentation systems behind them a commercial tool as much as a compliance tool.
The updated OCIMF inspection programme (SIRE 2.0), which replaced the original SIRE system, uses dynamic vessel-specific questionnaires that vary by cargo type, voyage profile and recent inspection history. This shift means that paper-based or disconnected documentation practices are even more exposed than before.
In a typical SIRE 2.0 inspection, the inspector assesses planned maintenance records to evaluate completion rates, the handling of overdue jobs and the quality of documentation for critical equipment. Certificate status is verified for validity and accessibility — not just whether certificates exist, but whether they are current and attached to the correct equipment records. Non-conformity management is reviewed to see whether open findings have named corrective actions and realistic close-out timelines. Operational records including the Oil Record Book, cargo operations log and ballast water management log are examined for completeness and consistency with other records. Safety management documentation covers SMS compliance, drill records, safety observations and incident reporting.
The most damaging assumption in tanker operations is that SIRE preparation is a pre-inspection event. In practice, the documentation gaps that produce findings are the result of months of fragmented record-keeping — not the week before the vessel arrives at the loading terminal.
When certificate registers live in one system, maintenance records in another and safety observations in a shared drive, the data that inspectors assess is inconsistent by definition. Reconciling those systems in the days before a vetting produces a documentation set that looks assembled rather than continuously maintained — which is exactly what an experienced SIRE inspector recognises immediately.
SIRE inspection readiness is a continuous documentation discipline that begins when the vessel leaves the previous port and extends through every maintenance job, every safety observation and every certificate renewal. Operators who understand this approach every vetting from a position of operational confidence.
SIRE findings most frequently originate not in the physical condition of the vessel but in documentation failures: a maintenance job completed but not signed off, a certificate renewed but not updated in the register, an overdue job that had a valid operational reason behind it but no record of the justification. These are not equipment problems — they are information management problems.
A technical superintendent who can see, in real time, the completion rate of planned maintenance across the fleet, which certificates are approaching expiry and which non-conformities remain open is already managing the primary risk factors that SIRE inspectors assess. That visibility is only possible with an integrated maritime EAM system where maintenance, compliance and QHSE share a single dataset.
STAR Suite™ gives tanker operators the connected maintenance, compliance and QHSE platform that continuous inspection readiness requires. Maintenance completion rates, certificate status and open non-conformities are visible in real time — on board and from shore — so the documentation record is structured and audit-ready long before an inspector arrives.
Because STAR Suite™ operates on a hybrid architecture — full offline capability on board with real-time sync to shore — the records that crew maintain during the voyage are the same records that the superintendent sees from the office and the inspector assesses on arrival. There is no assembly step, no data reconciliation and no documentation gap to manage under time pressure.
Tanker management software — the full EAM and compliance platform for tanker fleets, covering maintenance, MARPOL and supply chain.
Drydock management software — planning and executing class surveys and vessel docking projects where SIRE-relevant maintenance is completed.
Maritime EAM software — enterprise asset management across the full vessel lifecycle, connecting maintenance, QHSE and compliance in one platform.